Staff Planning Meeting - Q1 2026
Date: November 20, 2025
Attendees: Owner, Assistant Manager, Shift Leads (3)

Topics covered:

Current staffing status:
- 2 FT, 6 PT currently
- One PT leaving end of December (college graduation)
- Holiday availability confirmed for all

Q1 needs assessment:
- January typically slow (post-holiday)
- Can reduce hours 10-15%
- February picks up - staff to pre-holiday levels
- March: evaluate for spring hiring

Training priorities:
- All staff: new POS system training (January)
- Shift leads: inventory management certification
- Interested staff: latte art workshop

Scheduling improvements:
- Moving to 7Shifts software in January
  - Self-service shift swaps
  - Availability management
  - Overtime alerts
- Two-week advance posting minimum

Wage review:
- Annual reviews scheduled for February
- Budget: 3-5% increases for strong performers
- Minimum wage adjustment already factored

Retention discussion:
- Exit interview feedback: want more hours
- Consider: guaranteed minimum hours for top performers
- Benefits exploration: dental/vision quotes requested

Culture initiatives:
- Monthly team coffee tasting
- Quarterly team outings budget approved
- Employee of month recognition restart

Next meeting: January 8, 2026
