Annual Business Review & Planning
Date: November 25, 2025
Attendees: Owner, Accountant, Business Advisor

2025 Year in Review:

Financial summary:
- Projected revenue: $490,000 (+12% YoY)
- Net profit margin: 16% ($78,400)
- Owner's draw taken: $65,000
- Reinvested: $13,400

Key wins:
- Successful seasonal campaigns
- Reduced COGS by 2 percentage points
- Added 40% more regulars (per loyalty data)
- Google rating improved to 4.7

Challenges faced:
- Labor costs exceeded budget by 8%
- Two key staff departures mid-year
- Supply chain disruptions (oat milk, cups)
- Increased competition (new chain location)

2026 Planning:

Revenue goal: $540,000 (+10%)
- Same store growth: 6%
- New initiatives: 4%

Strategic priorities:
1. Technology upgrade (POS, loyalty, inventory)
2. Staff development and retention
3. Food program expansion
4. Community event programming

Capital investments planned:
- Espresso machine upgrade: $15,000-18,000
- Technology stack: $3,600 annual
- Minor renovations (seating): $4,000

Cash flow considerations:
- Maintain 3-month operating reserve
- Equipment financing preferred over cash
- Seasonal adjustment for slow January

Tax planning:
- Estimated Q4 payment due Jan 15
- Consider equipment purchase timing
- Review retirement contribution options

Next review: May 2026
